Privacy Policy

01 Information We Collect

We may collect the following types of information when you use our platform:

• Personal information such as name, email address, phone number, and resume details submitted by candidates or users.
• Recruitment-related data including job applications, interview feedback, assessment scores, and hiring decisions.
• Usage data such as login activity, IP address, browser type, device information, and interaction patterns with the platform.

02 How We Use Information

The data we collect is used solely to deliver and improve our services:

• Provide and maintain core ATS functionalities such as candidate tracking and pipeline management.
• Facilitate recruitment processes, candidate communication, and hiring workflows.
• Improve system performance, fix bugs, and enhance the overall user experience.
• Ensure platform security and prevent unauthorized access or misuse.

03 Data Sharing and Disclosure

We may share information only in the following limited circumstances:

• With authorized users within your organization who require access to perform their job functions.
• With trusted service providers assisting in platform hosting, analytics, customer support, or security — bound by confidentiality agreements.
• With legal authorities when required by applicable law, regulation, or valid legal process.

04 Data Security

We implement industry-standard technical and organizational measures to protect your data against unauthorized access, alteration, disclosure, or destruction. This includes encryption at rest (AES-256), encryption in transit (TLS 1.3), role-based access controls, and regular third-party security audits.

For more detail on our security practices, visit our Security page.

05 Data Retention

We retain candidate and user data only for as long as necessary to fulfill the purposes described in this policy, including compliance with legal, accounting, or reporting obligations. When data is no longer required, it is permanently deleted or anonymized within 30 days of a deletion request.

06 User Rights

Depending on your location and applicable laws (including GDPR), you may have the following rights regarding your personal data:

• Access a copy of the personal data we hold about you.
• Request correction of inaccurate or incomplete data.
• Request deletion of your personal data ("right to erasure").
• Withdraw consent for processing where consent is the legal basis.
• Request data portability in a structured, machine-readable format.

To exercise any of these rights, contact us at privacy@prabhaxai.com. For full GDPR details, see our GDPR page.

07 Cookies and Tracking

Our platform uses cookies and similar technologies to maintain session state, remember user preferences, and analyze usage patterns. You can control cookie preferences through your browser settings. Disabling certain cookies may affect platform functionality.

08 Third-Party Integrations

PrabhaXAi may integrate with third-party services such as job boards, calendar tools, HR platforms, and communication apps. When you connect these services, data may be exchanged with them. Each third-party service operates under its own privacy policy, which we encourage you to review.

See our full list of supported integrations on the Integrations page.

09 Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, or legal requirements. When we make material changes, we will notify users via email or a prominent notice within the platform. The "Last Updated" date at the top of this page will always reflect the most recent revision.

10 Contact Us